A Structured Monthly Close You Can Rely On
Effective bookkeeping is more than just categorizing transactions; it is about creating a reliable financial foundation for your business. We provide a rigorous month-end process designed to transform raw data into clear, actionable insights. By shifting the heavy lifting to our team, you regain the time needed to focus on growth while maintaining total confidence that your books are accurate, reconciled, and ready for your CPA.
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Full Month-End Close: We finalize every account, ensuring that bank balances, credit cards, and loans match your statements to the penny.
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Decision-Ready Reports: You receive a professional financial package including your Profit & Loss and Balance Sheet, delivered consistently every month.
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QBO Technical Expertise: As QuickBooks Online specialists, we ensure your file is optimized, clean, and utilizing the best workflows available.
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Tax Readiness: We maintain your books to a "tax-ready" standard all year long, significantly reducing the stress and cost of annual filing.
The Month-End Timeline
Days 1 and 2:
Information Gathering
We obtain account statements, payroll reports and ask high-level questions about any unusual activity.
Days 2 to 5:
The Bookkeeping Work
We categorize transactions, record journal entries, reconcile accounts, and perform a deep-dive quality review.
Days 5 to 7:
Open Item Resolution
We prepare drafted sets of financial reports along with a quick summary of any items requiring your clarification.
Days 7 to 10:
Final Financial Delivery
We send you your finalized month-end financial package consisting of a Profit and Loss reporting and Balance Sheet.
Our Four-Step Process
1. Information Gathering & Synchronization
The success of a fast month-end close depends on seamless data access. During the first few days of the month, we verify that all "View-Only" connections to your banks, credit cards, and payroll platforms are active and synced. If any manual statements or third-party documents are required, we request them early. This proactive approach ensures we have the raw materials needed to begin our work without unnecessary delays or mid-month bottlenecks.
2. The Bookkeeping Work
Once the data is in, we move into the technical phase of the close. This involves more than just "matching" transactions; we perform a comprehensive review of your Chart of Accounts to ensure every entry is coded correctly for tax and management purposes. We record necessary journal entries for depreciation or loan interest and reconcile every balance sheet account. Our internal review process catches anomalies and duplicates, ensuring the integrity of your financial data before it ever reaches your desk.
3. Drafted Financials and Open Item Resolution
We send you a "Draft" version of your reports to give you an early look at how the month performed. Along with these reports, we’ll send a short list of "Open Items" things like a mystery Zelle payment or a new vendor we don't recognize. You give us the quick backstory, and we handle the final adjustments. This ensures your final numbers are 100% accurate and nothing is left to guesswork.
4. Finalized Month-End Reporting
After our internal quality checks are complete, we "lock" the period in QuickBooks Online to prevent accidental changes to historical data. Finally, we deliver your monthly financial package, a clear, reconciled snapshot of your business health. These reports aren't just for compliance; they are tools you can use to monitor margins, manage cash flow, and make informed strategic decisions for the month ahead.
What to Expect in Your Monthly Engagement
To provide the highest level of service, we maintain a clear focus on the core health of your general ledger. Our monthly bookkeeping service is designed to handle the "heavy lifting" of financial record-keeping and month-end reporting.
Standard monthly services include:
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Daily/weekly transaction categorization and coding.
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Monthly reconciliation of all bank, credit card, and loan accounts.
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Recording of month-end adjustments and journal entries.
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Final quality control review and "hard close" of the period.
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Delivery of monthly Profit & Loss and Balance Sheet statements.
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Email support for routine coding and bookkeeping questions.
Specialized services available by request: While our core focus is the monthly close, we can also support your business with historical catch-up work, clean-up projects for messy files, or coordination with specialized tools like Gusto for payroll. Services such as active bill pay, invoicing, sales tax filing, or income tax preparation are outside our standard monthly bookkeeping scope but can be discussed as part of a custom engagement.
Transparent, Value-Based Pricing
We believe bookkeeping should be a predictable investment, not a variable expense. Our pricing is based on the complexity of your business and your monthly transaction volume, allowing us to provide a fixed monthly retainer that fits your needs. This "no-surprises" model ensures you get the high-quality oversight you deserve without the worry of hourly billing or hidden fees.
Foundation
__________________________________________
For businesses that need control: steady, accurate, monthly bookkeeping with clear reconciliations and reliable reporting.
Starting at
(billed monthly)
Includes:
Dedicated Chief Bookkeeping Officer
Reconciliation of All Accounts
Categorization of All Transactions
Financial Reporting
$299/mo
$699/mo
Enterprise
___________________________________________
For those ready to command their financials: advanced reporting, multi-entity oversight, and tailored customer support.
Starting at
(billed monthly)
Includes:
Dedicated Chief Bookkeeping Officer
Reconciliation of All Accounts
Categorization of All Transactions
Financial Reporting
Priority Customer Support
200+ Monthly Transactions
MSO or IOLTA Accounting
$249/mo
Clean-Up
__________________________________________
For books that need to be brought under control before we start fresh. Be it months or years, we can help catch-up your books.
Starting at
(fiscal year req.)
Includes:
Dedicated Chief Bookkeeping Officer
Reconciliation of All Accounts
Categorization of All Transactions
Financial Reporting
Book Setup Including Chart of Accounts, Opening Balances, and Tax Document Package for your CPA
Clean-Up
$249/mo
For books that need to be brought under control before we start fresh. Be it months or years, we can help catch-up your books.
Includes:
_____________________________________________________________________
Dedicated Chief Bookkeeping Officer
Reconciliation of All Accounts
Categorization of All Transactions
Financial Reporting
Book Setup Including Chart of Accounts, Opening Balances, and Tax Document Package for your CPA
Fiscal Year Required, Starting at
Command
$699/mo
For those ready to command their financials: advanced reporting, multi-entity oversight, and tailored customer support.
Includes:
_____________________________________________________________________
Dedicated Chief Bookkeeping Officer
Reconciliation of All Accounts
Categorization of All Transactions
Financial Reporting
Priority Customer Support
200+ Monthly Transactions
MSO or IOLTA Accounting
Billed Monthly, Starting at
Control
$299/mo
For businesses that need control: steady, accurate, monthly bookkeeping with clear reconciliations and reliable reporting.
Includes:
_____________________________________________________________________
Dedicated Chief Bookkeeping Officer
Reconciliation of All Accounts
Categorization of All Transactions
Financial Reporting
Billed Monthly, Starting at
Frequently Asked Questions
Bookkeeping shouldn't be a source of stress. Whether your books are currently behind or you just need a more reliable month-end process, we’re here to help. Explore our frequently asked questions to see how we streamline your path to clean books.
While bookkeeping is the daily recording of transactions, the month-end close is a formal accounting process where we finalize and "lock" the books for the previous month. It involves a rigorous checklist, reconciling bank accounts, recording journal entries, and adjusting for things like depreciation, to ensure your records are 100% accurate. Crucially, this process includes a comprehensive review where we look for anomalies, miscategorizations, or missing data. This final review ensures your financials are explainable and "tax-ready" before we deliver your monthly reports, giving you a clear financial snapshot and a fresh start for the new month.
Our goal is to deliver drafted month-end financials within 7–10 calendar days. To keep the process moving, we surface "open item" questions early in the month. The final close timing depends on how quickly outstanding questions or missing documents are resolved, but our process is designed to prevent year-end bottlenecks.
Yes. We work exclusively in QuickBooks Online (QBO). By focusing on a single platform, we maintain a high level of technical expertise and can leverage the best integrations and workflows available for our clients.
Most new engagements begin with a Catch-up or Clean-up phase. We use this onboarding period to fix historical errors and optimize your Chart of Accounts so your reports actually help you make better business decisions. Catch-up work is quoted separately as a one-time project so we can move through it in focused, efficient blocks.
Our goal is to make bookkeeping 90% hands-off for you. During onboarding, we work with you to secure "View-Only" access to your bank accounts, credit cards, payroll platforms, and payment processors. If an institution does not allow third-party access, we provide a secure portal for you to upload statements. We consolidate our questions into a single monthly touchpoint to respect your time.
We tailor our approach to your specific needs. For many clients, we use a clean, deposit-based workflow that prioritizes simplicity. For high-volume businesses requiring granular data, we can support direct integrations. We will recommend the best path based on whether you need simple tax compliance or deep analytical data.
Yes. We deliver tax-preparer-ready books. This includes all necessary supporting details such as payroll summaries, owner distributions, and asset activity. By providing clean records, we often help clients reduce their year-end tax preparation fees. We are also happy to speak directly with your CPA to answer technical questions so you do not have to play middleman.
Yes. Each month we deliver a Profit and Loss and Balance Sheet reflecting the completed close. This is supported by reconciliations and month end review so your financials are explainable, consistent, and usable for decision making, not just categorized.
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